Who We Are
The Alder Grove Heritage Society (AGHS) is a non-profit organization that was formed in 1990. It is incorporated in British Columbia and registered with the Canada Revenue Agency as a charitable society. The society’s aims are the perpetuation of Aldergrove’s community heritage and the collection, publication, preservation and accessibility of those materials relevant to the promotion of ethical and inclusive principles, scientific methods, and effective techniques in genealogical and historical education and research as per the society’s constitution:
- To maintain and operate a community museum, archives, and Heritage House based on a collection policy reflecting the history and development of the Aldergrove region; including collecting, exhibition and conservation of artifacts, archives, heritage buildings and
- To work towards a public awareness of the history and development of the Aldergrove area.
- To establish and maintain suitable quarters for the Society and the Museum’s collections.
- To facilitate the attainment of the purposes of the Society through partnerships with for profit organizations and memoranda of agreement with governments and not for profit organizations.
Our website address is https://www.aldergroveheritage.ca.
What Personal Data We Collect And Why We Collect It
The Alder Grove Heritage Society is committed to protecting the personal privacy of its members, volunteers, friends and visitors. Personal information collected by the AHGS is used for society purposes only. For example, to inform and contact members and volunteers, to send out newsletters, to process and distribute publication orders, or research and answer genealogical queries from members and the public and will not be sold or leased. The Privacy Statement is included in membership applications, on the AGHS website, on volunteer phone lists and Deed of Gift documentation, etc so that anyone submitting or using personal information is made aware of the AGHS policy.
Site Comments
When visitors leave comments on the site we collect the data shown in the comments form, and also the visitor’s IP address and browser user agent string to help spam detection. An anonymized string created from your email address (also called a hash) may be provided to the Gravatar service to see if you are using it. The Gravatar service privacy policy is available here: https://automattic.com/privacy/. After approval of your comment, your profile picture is visible to the public in the context of your comment.
Media
If you upload images to the website, you should avoid uploading images with embedded location data (EXIF GPS) included. Visitors to the website can download and extract any location data from images on the website.
Contact forms
Information collected via contact forms is treated with the same procedures as mentioned elsewhere on this site. Non-identifying aggregate information may be used in the production of usage and demographic statistics.
Cookies
If you leave a comment on our site you may opt-in to saving your name, email address and website in cookies. These are for your convenience so that you do not have to fill in your details again when you leave another comment. These cookies will last for one year.
If you visit our login page, we will set a temporary cookie to determine if your browser accepts cookies. This cookie contains no personal data and is discarded when you close your browser.
When you log in, we will also set up several cookies to save your login information and your screen display choices. Login cookies last for two days, and screen options cookies last for a year. If you select “Remember Me”, your login will persist for two weeks. If you log out of your account, the login cookies will be removed.
If you edit or publish an article, an additional cookie will be saved in your browser. This cookie includes no personal data and simply indicates the post ID of the article you just edited. It expires after 1 day.
Embedded content from other websites
Articles on this site may include embedded content (e.g. videos, images, articles, etc.). Embedded content from other websites behaves in the exact same way as if the visitor has visited the other website.
These websites may collect data about you, use cookies, embed additional third-party tracking, and monitor your interaction with that embedded content, including tracking your interaction with the embedded content if you have an account and are logged in to that website.
Who we share your data with
AGHS does not lease or rent the personal information it collects, nor is this personal information used for other than AGHS communications, activities and goals. At times, in the applications for grant funding, non-identifying aggregate statistical information may be provided to the grant agency. For example, disclosing how many AGHS members live within the Township borders and how many do not.
The Alder Grove Heritage Society collects personal information from members and others to carry out its everyday activities. For example, contacting and informing its members, to do research for members and non-members, and to manage its volunteer and other activities. Some personal information collected by AGHS will also be of historical value to the society.
How long we retain your data
If you leave a comment, the comment and its metadata are retained indefinitely. This is so we can recognize and approve any follow-up comments automatically instead of holding them in a moderation queue.
For users that register on our website (if any), we also store the personal information they provide in their user profile. All users can see, edit, or delete their personal information at any time (except they cannot change their username). Website administrators can also see and edit that information.
What rights you have over your data
If you have an account on this site or have left comments, you can request to receive an exported file of the personal data we hold about you, including any data you have provided to us. You can also request that we erase any personal data we hold about you. This does not include any data we are obliged to keep for administrative, legal, or security purposes.
Where we send your data
Visitor comments may be checked through an automated spam detection service. Otherwise your personal data is kept within the confines of the AGHS records. We are an archive, we keep almost everything.
How We Protect Your Data
Personal information will be stored in a responsible manner. For example: in locked cabinets or in password access electronic databases. Access to personal information will be limited to those needing this information for society purposes. Once personal information is no longer needed for society activities or for its historical value, or for business or legal reasons, AGHS will delete digital copies and shred documents. No credit card or banking information is held on this server.
What Data Breach Procedures We Have In Place
These procedures are kept confidential in order to protect this site and your information from unauthorized intruders. Users will be notified immediately should any type of data breach occur and appropriate steps will be taken to correct any breaches. If necessary, law enforcement will be notified should it be deemed necessary. All software used by this website and webserver are kept up to date with the latest application versions.
What Third Parties We Receive Data From
As mentioned previously, we utilize an automated spam checking database as well as the Gravatar service. In the case of store purchases or donations, we receive limited information, such as item purchased, sale or donation approval or confirmation numbers and purchaser information. All purchases and donations are conducted through secure third party services. No credit card or banking information is viewable or held by this site or on this server.
Industry Regulatory Disclosure Requirements
Personal information under this policy is defined as in British Columbia’s Information Protection Act (Bill 38-2003-known as P.I.P.A.|). This may include different types of information about an identifiable individual, for instance, names, address, telephone numbers, email addresses, age, purchases or spending habits, education or profession. (This does not include business contact information.) Note that in some instances, such as for required government documentation, some personal information, particularly that of the Directors and Executive will be disclosed to government agencies as regulated by those same agencies on their departmental forms.
Privacy Officer
A privacy officer will endeavour to be confirmed by the AGHS board for each year beginning in 2021. Contact information for the officer will be shown in the newsletter, on the website and on application forms and so forth, in order that the officer can be easily contacted about any questions or concerns relating to the AGHS policy or practices concerning use of members’ personal information. The officer will report to the board regularly on any concerns or written requests regarding use of personal information.
Policy Review
Alder Grove Heritage Society will review its privacy policy regularly and update it as necessary. Members, volunteers, friends and visitors of Alder Grove Heritage Society are advised of the privacy policy and any changes to it.
Privacy Policy Contact Information
A privacy officer has not yet been appointed. This information will be updated when a person has been appointed. In the meantime, please use our regular email to contact us with any privacy concerns or requests.